PLEASE PUT THESE DATES IN YOUR CALENDARS SO YOU ARE IN COMPLIANCE AND DON’T MISS OUT ON GETTING YOUR MONTHLY REIMBURSEMENT! YOUR CLAIM DOCUMENTATION IS DUE ON OR BEFORE THE DUE DATES BELOW. YOUR CURRENT SEPTEMBER CLAIM IS DUE IN OUR OFFICE ON OCTOBER 5TH, 2021.
Based on your CCFP agreement*, your claims must be IN OUR OFFICE on the below dates; however, if your claim is postmarked by the 3rd we will honor it as on-time even if we receive it after the due date. Also note that beginning with the September Claim (due October 5th), we will no longer honor claims that are over 30 days past due. These FINAL late claim dates are noted below as well.
*PER ITEM F. IN YOUR CCFP AGREEMENT YOU HAVE AGREED TO SUMBIT…the previous month’s CCFP claim documentation and supporting records in time to be received by the sponsor by the fifth (5th) day of each month. Records to be sent include monthly menus; monthly Meal Count Records; monthly expense documentation; and Enrollment, Child Participation, and/or Infant Feeding Forms for any children enrolled during the
claim month. If the fifth (5th) day of the month falls on a weekend or holiday, these records must be received by the sponsor on the first business day following the weekend/holiday.
** ELECTRONIC CLAIM INFORMATION NOTE: All EMA applications and CNCORK Recordkeeping information (enrollment, meal counts and attendance) for each month’s claim must be entered DAILY but must be verified and complete by 10pm on the last day of the month in CNCORK.
***QUICK TURN AROUND MONTH: This is a quick turn around month due to a holiday prior to the claim due date…plan ahead and be sure to have all of your receipts collected and paperwork in order throughout the month so you are not late submitting on this month!
NEVER BE LATE AGAIN!! TIPS FOR EFFORTLESS AND ALWAYS ON-TIME CLAIMS:
- UPON ENROLLMENT OF A CHILD: Include the EMA application in your enrollment process for new children. Just like you wouldn’t enroll a child without their shot records, don’t enroll a child without either verifying the parent has completed the EMA form, infant feeding form or collecting a Child Participation Form
- DAILY: Enter attendance, meal counts and newly enrolled children in CNCORK – DO THIS DAILY!!
- WEEKLY: On the first day of every claim month address an envelope to CORNERSTONE FAMILY MINISTRIES 2801 N 17th Street then weekly place your grocery receipts, edited final menus for the prior week, and Child participation and infant feeding forms collected that week into the envelope.
- MONTHLY: On the last day of the month add your School Readiness information to the envelope you have been adding receipts, menus, infant feeding forms and child participation form to throughout the month. Copy all of the contents of the envelope for your records. Seal the envelope, apply postage and mail it to us on the 1st of the month following the claim!